This is a binding contract between you (Customer) and Okie Equipment Rentals (Company). By signing this agreement or taking possession of the equipment, you agree to every term below. Read it carefully. It transfers significant financial responsibility to you and authorizes Company to charge your card on file for damages, late fees, and replacement cost.
Your rental begins when you take possession of the equipment and ends when Company physically inspects and accepts the returned equipment at our place of business. Time is of the essence. Rental fees and late fees continue to accrue until we physically inspect the equipment back into our possession. Leaving equipment outside our shop without inspection does not end the rental.
At pickup, Company will place a pre-authorization hold on your card on file in an amount based on the equipment rented (typically $250 to $2,500). This is a hold, not a charge, but it reduces your available credit until released.
You expressly authorize Company to charge your card on file, during and after the rental, for any amounts you owe under this agreement, including:
Company will email you at least three business days before processing any post-rental damage or replacement charge, with supporting documentation (photos, invoices, or estimates). Charges assessed at the time of return in your presence do not require advance notice.
Rental fees are non-refundable once the rental period begins, except if the equipment becomes unusable during the rental due to mechanical failure not caused by your misuse. In that case, you may choose substitution of comparable equipment or a prorated refund of the unused portion of the rental fee.
From the moment you take possession until Company physically inspects and accepts the returned equipment, you are responsible for it. You will pay Company for all damage, loss, theft, vandalism, destruction, or wear beyond ordinary use during the rental, except to the extent caused solely by Company's gross negligence, willful misconduct, or by a defect we failed to disclose that was not reasonably discoverable at pickup.
Your responsibility includes damage caused by:
For trailers specifically, the following are not ordinary wear and tear: bent axles, bent or cracked frames, cracked welds, suspension damage, wheel damage, hub damage, coupler damage, bent ramps, sidewall tire damage, and damage from overloading or improper cargo securement.
You acknowledge that structural damage, axle damage, suspension damage, frame alignment damage, weld damage, and internal mechanical damage may not be visible at the return inspection and may be discovered later when the equipment is operated or serviced. You remain responsible for such damage if it is reasonably documented within thirty days after your return, and Company will provide supporting documentation before processing any related charge.
If the equipment is stolen or vandalized, you must (1) report the incident to local law enforcement within 24 hours, (2) provide a copy of the official report to Company within 72 hours, and (3) cooperate with any recovery effort. A police report does not, by itself, release you from liability under this agreement.
Late fees of $25 per hour accrue immediately at the scheduled return time. If the equipment is more than 24 hours late after written demand, Company may terminate this agreement, charge your card on file for the replacement cost plus accrued fees, and pursue any lawful civil or criminal remedy. Company does not threaten criminal prosecution as a means of debt collection.
You may use the equipment only for its intended residential or light-commercial purpose, only at the address you provided at pickup, and only by an authorized operator (yourself or someone we approve in writing). You may not:
You acknowledge that some equipment contains GPS or telematics tracking used for theft prevention, recovery, maintenance monitoring, and verification of compliance with this agreement. Location and usage data may be used as evidence of breach and may be shared with law enforcement.
Operating lawn equipment and towing trailers is inherently dangerous. You knowingly assume all risks of operating the equipment, including the risk of serious injury or death. To the maximum extent permitted by Oklahoma law, you release Company and its representatives from all claims arising from the equipment or this rental, except claims that, as a matter of Oklahoma law, cannot be released (such as gross negligence, willful misconduct, fraud, or undisclosed product defects).
You will defend, indemnify, and hold harmless Company from any claim, loss, or expense (including attorneys' fees) arising from your possession, use, transport, or return of the equipment, including any injury or property damage caused by or in connection with the equipment during the rental period.
You agree not to initiate a chargeback or payment dispute for charges that are validly owed under this agreement. If you initiate a chargeback that is resolved in our favor, you agree to pay a $50 chargeback response fee plus the original disputed amount. Nothing in this section limits your statutory rights to dispute unauthorized or fraudulent charges with your card issuer.
Any dispute arising from this agreement will be resolved by binding arbitration under the AAA Consumer Arbitration Rules in Cleveland County, Oklahoma (or by videoconference at your choice). You and Company each waive any right to a jury trial and any right to participate in a class action. You may opt out of arbitration by mailing written notice to Company within 30 days of first accepting this agreement. Small claims court actions, actions to recover the equipment, and actions to enforce an arbitration award are exempt from arbitration.
This agreement is governed by Oklahoma law. Any non-arbitration claim must be brought in the state or federal courts of Cleveland County, Oklahoma.
In any action to enforce this agreement, the prevailing party is entitled to recover reasonable attorneys' fees, court or arbitration costs, and expert fees, as awarded.
Any insurance you carry that covers the equipment is primary to any insurance Company carries. You are responsible for verifying whether your homeowner's, renter's, auto, or commercial insurance covers rented equipment. Your obligations under this agreement are not contingent on insurance proceeds.
You agree that electronic signature (typed name or click-to-sign) is the legal equivalent of a handwritten signature under Oklahoma and federal law. You consent to receive notices, billing, and communications by email or text at the contact information you provided.
If any part of this agreement is held invalid, the rest stays in force, and the invalid part is reformed to the minimum extent necessary to make it enforceable. The rule that an ambiguity is construed against the drafter does not apply.
This agreement, together with the rental receipt and any photos taken at pickup and return, is the entire agreement between us and supersedes any prior conversation or representation. No oral modification is valid.
That you have read this entire agreement, you understand and agree to every section (including the responsibility for damage, the card-on-file authorization, the release and indemnification, the chargeback waiver, the arbitration clause, the class waiver, and the jury trial waiver), you are at least 18 years of age (21 if towing a trailer), and you are signing freely.
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Existing damage notes (if any)
The full inspection checklist (lawn equipment 20-point and trailer 51-point) is available as a separate document and is incorporated by reference into this agreement. The shop completes it during pickup and return inspection; photographs taken in Section v above serve as the primary visual record. Reference: Form RTL-02 — Detailed Inspection Checklist.